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APA for Word 2016

In-text Citations

Use in-text citations every time you reference information from an outside source. The general format for APA in-text citations is:

(author, year-of-publication)

If you are quoting directly from the source, you will also need to include the page number. Cite it like this:

(author, year-of-publication,

Here’s a typical example:

Reading is best done in a well-lit area (Spence, 2003).

When you refer to the author by name in your paper, you can leave the author’s name out of the citation. Here’s an example:

Mayfield (2009) noted that the theory was first popularized in the early post-war years.

Here’s an example where a direct quote is included:

As Christgau (2009) noted, “by second hearing its loveliness is almost literally haunting, an aural déjà vu” (p. 117).

The important thing is that you always include the author’s name, the publication date, and when quoting directly, the page number. And when you include the author’s name in your document, do not include it in the citation.

More Than One Author?

What if your source has more than one author? Use the formats below:

One Author
(Wilson, 2011)
Two Authors (Wilson & Love, 2011)
Three Authors (Wilson, Love, & Jardine, 2011)
Four Authors (Wilson, Love, Jardine, & Johnston, 2011)
Five Authors (Wilson, Love, Jardine, Johnston, & Campbell, 2011)
Six Authors (Wilson et al., 2011)

Block Quote

At times you may need to quote an extended passage from a book. If the quote is more than 40 words long, you need to use a block quote. Do not use quotation marks around block quotes. Finally, the citation goes outside the period that ends the quote. Here’s an example:

Christgau (2009) wrote: 
Painfully crackpot and painfully sung, but also inspired, not least because it calls forth forbidden emotions. For a surrogate teenager to bare his growing pains so guilelessly was exciting, or at least charming; for an avowed adult to expose an almost childish naivete is embarrassing, but also cathartic; and for a rock and roll hero to compose a verbally and musically irresistible paean to Johnny Carson is an act of shamanism pure and simple. (p. 117)

Personal Communications

Works that cannot be recovered readers are cited in text as personal communications. Because readers cannot retrieve the information in personal communications, personal communications are not included in the reference list; they are cited in the text only. Give the initials and surname of the communicator, and provide as exact a date as possible, using the following formats (E. Earles, personal communication, March 10, 2020).